Welcome to our website!

This is Trinity Task Management, a method for being clear about

  • your goals, and
  • the tasks that need to be completed in order to achieve these goals.

It is, at the same time, an innovative task management web-app, built on this basis. The name of the tool – Trinity – refers to the perception that when we work and get closer to our goals, we take on one of three possible roles.

The first two were described by tech blogger Gina Trapani:

“At any point during the workday, you are in one of two modes: thinking mode (that’s you with the Boss hat on) and action mode (that’s you with the Personal Assistant hat on). When a project or task comes up, the steps you need to take start to form in your mind. Now you’re in thinking/Boss mode — the guy/gal who gives the orders. Your to-do list is a collection of those orders, which your Assistant personality will later pick up and do. When you’re wearing your Boss hat, it’s up to you to write down the instructions in such a way that your Assistant self can just do them without having to think — or stress. Taking the thinking out of the acting is one of the best ways to make your to-do list a cinch to finish off.”

Gina Trapani – „Upgrade Your Life: The Lifehacker Guide to Working Smarter, Faster, Better“ – Published by Wiley Publishing, Inc. in 2008. The part quoted above is to be found in Chapter 3, “Hack 22: Make Your To-Do List Doable” (page 80).

The text from the book can also be found online: https://www.lifehacker.com.au/2011/09/how-to-make-your-to-do-list-doable Irrespective if you buy the book or read the article online – “Make Your To-Do List Doable” not only describes the concept with the two (!) roles but is also, I think, an excellent source for some basic tips on working with to-do lists.

When I first found the text many years ago, I was immediately fascinated by it. As you will see, I still am. When I today talk about personal productivity with friends or work colleagues, I regularly mention Gina Trapani and her approach with the different hats, because I think for anyone with an interest in personal productivity, tasks lists and reaching goals, this is fundamental and extremely helpful.

But it does not stop here. In my own reflection, I have gradually come to the conclusion that a three-role model fits me even better. Whether my third role – the visionary – joins Gina Trapani’s two existing ones as yet another, or whether I actually split the “boss” role into two roles that are more specific, I don’t know. And probably it doesn’t really matter.

My three roles look like this:

The Worker (originally, the “assistant”) is the one who does the work. That’s exactly how Gina Trapani describes it. He needs a comfortable working environment, distraction-free, all the tools at hand. He knows he did a great job if at the end of the day many scheduled tasks are completed and checked off.

The General (compare the “boss” role) decides on importance and urgency, schedules tasks into available work time, moves work from one day to another, documents in the task list when plans change, and what all has been accomplished. Quite as the worker, he needs a suitable working environment. He is successful when the to-do list is kept clean, all pending tasks are neatly formulated and scheduled, and time is spent well and on the right jobs.

The Visionary, finally, is the one who defines what he wants to do. Not at the level of tasks to be accomplished, but at the level of goals toward which we are moving. All the working time I am going to spend – what should it be invested in? What do I want to achieve? Where do I want to go? Who do I want to be? For this, the visionary – at least this is true for me when I am in this role – needs enough time and space, quiet, preferably a good view, and coffee. He does it right when he sees far and clearly – so clearly that he can actually feel it.

In Trinity, what is different compared to other task management software?

To do justice to the above said, our software offers not only a list of tasks, but also a list of goals. And of course, these lists are logically connected: A task can belong to a maximum of one goal. This means that the task is a step to reach this goal. But there are also single tasks that do not belong to any goal. Conversely, a Goal practically consists of at least two or three Tasks.

First of all, maintaining a list of goals is a very good thing to do by itself. And it is a good idea to do it in one tool, together with your tasks. That is because the topic of goals I want to reach is closely related to the topic of tasks I have to complete. It is high time that these two perspectives are offered in one tool, and are related to each other. That is what we are doing here.

Among other things, this makes it possible to think about many more tasks when working with our software. You no longer ask yourself the general question “What all do I have to do?” but ask yourself for a specific goal “What all do I have to do to achieve this goal?” Experience has shown that this focused questioning yields much better results.

By entering the tasks – per goal – in the order of completion, intelligent filtering or marking becomes possible in the task list, highlighting those tasks that need to be done immediately now – as opposed to those that come later in the chain and still have time.

Conversely, you can also use the tasks in the task list to see what your goals actually are.

But there are also a number of basic functions that have already become established as “best practice” in task management

  • Like many other tools, we also offer the possibility to set a label for each task. The labels can be defined freely, this way it is possible, for example, to group and filter by types of activity (“phone call”, “undisturbed”) or the places where the respective tasks are to be done (“at home in the evening”, “shopping at the hardware store”) – and this allows the user to do these activities “en bloc” (for example all pending phone calls) or, if I am in a situation (for example at the hardware store), to quickly find all relevant tasks. We have deliberately limited the number of labels per task to 1.
  • We also have a “someday” list for all those tasks that I don’t want to see every day, but also don’t want to delete completely yet. From time to time, you go through this “warehouse inventory” of older tasks. Thereby I reactivate some, others I delete permanently.
  • In order to ensure a fast and smooth processing of the task list, we work with a smart context menu, over which one can set the most actions for a task fast.
  • If you need to enter several tasks at once, or if you want to import content from another list (or from an Office document), you can use our “bulk importer” function.

What does it cost to use this software?

The software is currently available in beta version, which can be used free of charge. However, at a later date, when you have familiarized yourself with the tool and know it well, I would love to get your feedback on what’s best for you, and what we can do better.

How can I get an account?

Send us an email to the email address we have listed in the imprint. Include your full name and what which kind of tasks you need to manage (private, business, education, etc.) We will get back to you promptly.